Create Store Administration Groups in Miva 5.5

Store Administration Groups are used to assign specific privileges to users. The groups are assigned to a store which means if you have more than one store you can assign users to one store or more and the privileges for each store can vary. This is useful if you maintain a mall for clients and want each client only to access his/her own store.

Chances are if you are just starting out with MIVA Merchant you won't be making all of your assignments now however you can always come back and edit these settings.

1. In the Admin Menu, click the + next to Stores
2. Click the + next to the store to which you will add this administrative group
3. Click the Add link next to Groups
4. Enter the Group Name. This can be anything, and it is not seen by anyone except Administrators
5. Assign the appropriate permissions. For example, to make this group able to add, modify and delete products, simply check off the four options on the Products row (View, Add, Modify, Delete)
6. Click the Add button.

Elements of the Groups

The user group setup screen has several elements which means you can assign some privileges to some users and different ones to others. For example, if three people need to be able to process orders but are not allowed to add products or view customers you can restrict their access. You can allow user to view information but not make changes.

Here's a breakdown of the possible admin permissions and what they mean if more than View is selected:

Store Settings: The user(s) can make changes to the store's settings (accessed by clicking the store's link in the Admin Menu and Settings on the right). The user(s) will have control to change sales tax, currency, basket timeouts and override requirements for tax and shipping.

States: The user(s) can view, add, modify or delete States, which are used in Bill-To and Ship-To addressing.

Categories: The user(s) can view, add, modify or delete store categories.

Products: The user(s) can view, add, modify or delete store products.

Sales Tax: The user(s) can configure sales tax rates for the module the store uses.

Shipping Configuration: The user(s) can work with the shipping configurations for the store.

Payment Configuration: The user(s) can work with the payment configurations for the store.

Order Fulfillment Configuration: The user(s) can add, modify and/or delete customer notification or merchant notification of orders (via e-mail), or third-party fulfillment modules which may have been installed.

Order Processing: The user(s) can view, modify or delete batched or unbatched orders. Viewing gives the user(s) access to payment information (unless encryption is used).

Logging Configuration: The user(s) can add, modify and/or delete any of the logging configurations you may have set with your store.

System Extension Configuration: The user(s) can add, modify and/or delete any system extension modules, including third-party modules, which may have been installed.

Currency Configuration: The user(s) can add, modify and/or delete any currency methods acceptable at the store.

Store Utility Configuration: Unless given admin privileges, a user assigned to this section will not be able to import or export data, pack data files or delete expired shopping baskets.

Countries: The user(s) can add, modify and/or delete countries that are listed for customers to select.

Encryption: Allows the user to work with settings for encryption. Be careful with this one as the user, when given modify privileges, can actually lock others out from viewing payment information for orders.

Affiliates: The user(s) can view, add, modify and/or delete affiliates.

Affiliate Money: The user(s) can view, add, modify and/or delete affiliate payout info.

Attribute Templates: The user(s) can view, add, modify and/or delete attribute templates.

Customer: The user(s) can add, modify and/or delete any customers; user(s) can add customers manually, whether or not the person has shopped the store.

Availability Groups: The user(s) can create, modify and/or delete customers, categories and products from the availability groups.

Price Groups: The user(s) can add, modify and/or delete products or customers from specific price groups.

Inventory: The user(s) can add, modify and/or delete settings for inventory tracking, default stock levels and messages.

Upsold Products: The user(s) can add, modify and/or delete any upsale items from the store.

Marketing Configuration: Allows the user(s) to work with MIVA Mailer, MIVA Marketplace and MIVA Submit. Note that making changes to the service can affect charges to the store owner's account.

Marketing Products: You can grant permissions for the user(s) to create and/or edit product ads (including specifying keywords and setting bid amounts, using MIVA Marketplace.

Marketing Reports: Gives the user(s) access to creating and running MIVA Marketplace reports.

Pages: Allows you to grant permissions for viewing, adding, modifying or deleting store pages.