Manage events in SharePoint 3

The following article explains how to manage events in SharePoint. Events can be added to a calendar in SharePoint to allow you to keep yourself, as well as other users, informed of upcoming meetings, deadlines, and other important events. When the user logs in, they will see any existing events on the main page.

Create a calendar

1. Open a web browser and log into SharePoint
2. Click Site Actions and select Create

   

3. Under Tracking, click Calendar

   

4. Enter the necessary information:
   • Name: enter a heading for the calendar
   • Description: enter a description of the calendar
   • Choose if you wish to display this list on the Quick Launch bar

     

5. Click Create

Add an event

1. Open a web browser and log into SharePoint
2. Click View All Site Content
3. Under Lists, click Calendar

   

4. At the top of the list, click New

   

5. Enter the necessary information:
   • Title: enter a heading for the event
   • Location: enter a location of the event
   • Start Time: click the calendar icon image and select a date, and then select a time in the hour and minutes boxes
   • End Time: if the event lasts longer than a day, select an end date
   • Description: enter the description of the event
   • All Day Event: check this if the event lasts the entire day
   • Recurrence: if the event is a recurring event, specify how often it occurs
   • Workspace: check this if you would like to create a Meeting Workspace site for this meeting
6. Creating a Meeting Workspace site gives you a new website under the current site with a specialized set of lists for managing your meeting

   

7. Click OK

Edit an event

1. Open a web browser and log into SharePoint
2. Click View All Site Content
3. Under Lists, click Calendar

   

4. Click the event you wish to edit

   

5. Click Edit Item

   

6. Change the fields as desired, and then click OK

Delete an event

1. Open a web browser and log into SharePoint
2. Click View All Site Content
3. Under Lists, click Calendar

   

4. Click the event you wish to delete

   

5. Click Delete Item

   

6. Click OK to confirm