We get it. In between filing your income tax returns and planning your annual Cinco de Mayo blowout, you forgot all about another major “holiday” – World Backup Day (March 31st, in case you’d like to mark in on your calendar for next year). No worries – it happens to the best of us. But just as we promise to file our taxes well in advance of the April 15th deadline, we understand that some companies have the best intentions for investing in a disaster recovery (DR) services. Need a nudge? Read on to learn about three of the top causes of data loss – and what you can do to prevent them.
Top causes of data loss
Researchers at Pepperdine University listed three of the most common causes of data loss as follows.
- Hardware failure
- Human error
Cause #1 – Hardware failure
Congratulations! You just got budget approval to invest in all sorts of new hardware for your company. While your shiny new hardware may be the latest and greatest – it’s not immune to failure. So don’t scrimp on backup and disaster recovery services and solutions. In order to protect yourself from hardware failure, you need to move your data from primary storage to a completely separate secondary storage. Yes, your secondary storage can be less expensive that your primary storage. Just make sure that it has RAS (Reliability, Availability, Serviceability) characteristics that match or exceed those from your primary storage. And don’t use your NAS or SAN storage device for both your source of backup and your target backup. Consider a D2D (disk-to-disk) backup instead.
Cause #2 – Human error
Human error ranges from your toddler spilling an entire juice box on your laptop (our vice president still won’t talk about it) to a careless employee who disregards company policies regarding data backup – and loses all of Q2 financials as a result.
One of the best defenses against human error is automation. Before investing in a disaster recovery services with a cloud service provider (CSP) that specializes in DR, make sure that it can transparently replicate your entire operating environment (we’re talking applications and data) to a separate recovery site. Also ask if they have a customer portal that allows you to schedule automatic testing of your DR plan – without interruption to your normal business operations.
Cause #3 – Theft
Whether a contractor accidentally leaves their company-issued laptop at their neighborhood Starbucks or a disgruntled employee decides to share confidential company data to outside parties via a “data spill,” data theft is one of the most serious causes of data loss. Although it can be difficult to prevent, many companies are mitigating their risk of data loss by implementing strict BYOD (Bring Your Own Device) policies and the use of cloud desktops as part of their disaster recovery plans. Cloud desktops enable employees to use their personal devices (i.e. – laptops, tablets and smart phones) to access a secure, compliant server that is controlled by the organization’s IT team. Other features found in cloud desktops include the following.
- A client hypervisor which isolates an employee’s personal device from the underlying host operating system.
- A standard corporate desktop that can be remotely activated when an employee or contractor joins the company. It can also be wiped of any sensitive corporate data at any time, leaving the worker’s personal data and applications undisturbed.
- Encryption solutions (available in some cloud desktops, including those provided by HOSTING, provide encryption of the entire virtual PC, preventing access to data when the user isn’t logged in
- Restricted access to external media such as USB drives and memory sticks
HOSTING Disaster Recovery Services™
Need some guidance about investing in disaster recovery services? Contact HOSTING today to learn how we create custom, scalable disaster recovery plans that ensure your critical business data and applications are secure and available, regardless of circumstances. And view our on-demand webinar, Think You’ve Tested Your DR Plan? Think Again!, hosted by HOSTING Chief Technology Officer, Darrell Hyde.